Dear Fellow Indian Hammock Member,
I am reaching out to bring to your attention significant concerns regarding the actions of our current Board that will have serious financial and legal consequences to them personally and our Club.
Earlier this month, we wrote of the numerous secret board meetings in violation of Florida law by the IH Board.
Since then, records of Zoom board meetings have been deleted and destroyed to avoid or escape detection! Copies of the records, as recovered from Zoom, are attached.
Such document destruction is a third degree FELONY as set forth in Florida statutes 720.303(5)(f).
Florida statutes 720.303(5)(f).
Any person who willfully and knowingly refuses to release or otherwise produce association records with the intent to avoid or escape detection, arrest, trial, or punishment for the commission of a crime, or to assist another person with such avoidance or escape, commits a felony of the third degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084.
In particular, the IH Board conducted six unnoticed board meetings, five of which were Zoom meetings.
By Florida law, all HOA Board meetings are required to be noticed, even if they are closed meetings for legal or personnel issues. No such notice was provided to IH.
Unnoticed Board Meetings
1. January 24, 2025 – Zoom;
2. February 4, 2025 – Zoom;
3. February 14, 2025 – Zoom;
4. February 16, 2025 – In person hours after the February monthly board meeting;
5. February 24, 2025 – Zoom; and
6. March 3, 2025 – Zoom.
(See attached meeting records with attendees.)
Subsequently:
1. Mrs. Carla Sapp (Interim manager Ron Sapp’s wife) logged onto Zoom on March 10, 2025 at 8:58 PM. See attached. No one else was logged into Zoom at that time.
2. Seven minutes later, Zoom generated an email at March 10, 9:05 PM indicating that the February 24, 2025 Zoom meeting was deleted. The meeting was also canceled from Zoom’s trash can in an attempt to permanently delete the record, which shows that the act of deleting the Zoom meeting record was intentional and not merely an accident.
3. One minute later, Zoom generated an email at March 10, 9:06 PM indicating that the March 3, 2025 Zoom meeting was deleted. Once again, the meeting was also intentionally canceled from Zoom’s trash can thereby attempting to permanently delete the record.
4. Every one of the secret board meetings has been deleted from the Recent Meetings section and the Zoom trash can except for the properly noticed annual Member’s Meeting in January and the properly noticed, monthly Board Meeting in February.
Legal counsel for the association was contacted regarding these concerns and appeared to be UNAWARE of all of the unnoticed board meetings.
The evidence clearly shows that this deletion of Board meeting records was an intentional act to destroy evidence of secret board meetings to avoid or escape detection.
The Need for Immediate Action
The Board’s continued disregard for legal and ethical governance presents serious risks to all members, including:
- Increased legal expenses;
- Higher HOA fees to cover financial liabilities; and
- Loss of trust in Board governance.
As members, we have a responsibility to uphold the integrity of our Club. The pattern of decision-making, lack of transparency, and disregard for legal obligations cannot be ignored. Addressing these concerns is critical to protecting our Club’s financial and legal well-being as they leave us open to additional legal action. Please share with others as we know this is not getting to everyone. Everyone should be aware of this significant problem.
